Minimum expenditures are required in food and beverage before service charge and tax. A room charge will be imposed if the minimum is not met. All parties will be charged a 20% service charge and 8.125% local sales tax. Tax-exempt organizations must furnish a tax-exempt certificate prior to the event. In arranging for private functions the menu must be selected (7) seven days prior to the actual event. A final guest count is due (3) three days in advance of your event by 2:00 p.m. or the expected number will become your guarantee, not subject to reduction. You will be charged based on this guaranteed guest count plus any additional guests that may attend. Rio Plaza prepares for up to 5% above the guaranteed guest count. To confirm a room reservation a 50% non-refundable room rental is required for all events held at Rio Plaza. Prior to receipt of venue rental, verbal reservations will be honored on a basis of first right of refusal. All venue rentals are due 10 days from first date of tentative hold. For the balance of your event, a credit card is required to guarantee final payment on or before the actual date of your event. If you prefer to pay by check or money order, full payment is due on or prior to your event date. Rio Plaza offers one-phone call assistance with any additional services you may require for your special event. Please consult your event coordinator for detailed information.. You may choose to offer an Open Bar, Limited Feature Bar or Cash Bar with liquor, beer, or wine, or a combination of these offerings. There is a flat fee for use of each cash bar, based on a three-hour event. Each additional hour will be billed at a per bartender and cashier. The fee is applied to cover bar staffing. All alcohol is provided exclusively from Plaza Rio. Rio Plaza does not accept responsibility for damage or loss of any merchandise or articles. Arrangements for security of exhibits, merchandise or articles set up for display may be made prior to the function through your event coordinator.